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Building a project through task management

A few years ago I made a New Year’s resolution to stop procrastinating. To my credit, I developed a pretty good habit of not procrastinating over the year, but I don’t think I went about it the right way.

My method was unorthodox: every time I thought to do something, I’d do it, no hesitation, no time-wasting. What ended up happening was I’d flit from one task—finished or not—to the next in a neverending series of quieting squeaky wheels.

Prior to that I was a classic list maker. I’d amuse myself by writing ‘make list of things to do’ at the top and then crossing it out when I’d compiled the tasks. I figured it was good to get momentum straight up, even if I never ended up striking out the items on the rest of the list, which happened too often.

Little did I know that if I had combined the two, I could have had a good thing going. Something along the lines of ‘state what you need to do and do it’. Add prioritisation and deadlines and I could’ve been the most productive person on the planet (okay, maybe just in the office).

Time and task management is just a tiny part of any project but so crucial to get right in order to ensure things get done when they need to get done. From these little building blocks, projects progress. What’s your best task management tip? How do you get your project team to follow through?

Adeline Teoh is the editor of She has more than a decade of publishing experience in the fields of business and education, and has specialised in writing about project management since 2007.
has written 112 articles for us.


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Comments from the community

  • Joseph says:

    Hi there, i like your peice. I am a great believer in getting the little things right. What i have found works for me is to keep my “tasks to do” in my calendar. Each task would be entered on the day it must be done. Naturally such entries would not have a time attched to them. Taks I need to work on today would feature today. In order to avoid clutter in my calendar I would group the taks, into one entry and use the notes section on that group entry to enter a numbered list. The benefit is that I only need to check and stay abreast with my calendar, which also syncs with all my devices and is therefore always at hand.