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Project Manager

Australia's online resource for project management professionals


Anatomy of a project manager

Anatomy of an effective project manager

It’s first thing in the morning, and you are preparing to interview prospective project managers for an open position on your team. Whether it is your first candidate interview or you have conducted many before in your career, you are likely to be contemplating the line of questioning you will ask of the prospective candidates. Perhaps you are thinking of questions from a ‘Strengths and Weaknesses: Project Manager Profile’ that you typically use, however, any line of questioning can only provide a limited insight about the candidate and their potential to be an effective project manager for your organisation.

Understand that a skilled candidate may well have sat through similar interviews recently, researched your organisation, and prepared competent answers to what they believe are the most typical interview questions. Or maybe they haven’t, because this is the first interview they are going to although they are a first-rate project manager that is well thought of in their existing organisation. In order to assess whether a person has the potential to be an effective project manager in your organisation, we contend that you need to conduct specific assessments beyond interviews and references of previous work assignments.

There is no ‘magic formula’ for success in finding a project manager that transcends the needs of all organisations. A project manager who is highly successful in one organisation or company may find limited success in another. Much may depend, for example, on how the organisation sets itself up for running projects (strong matrix, weak matrix, projectised, or functional). Knowing how your own organisation operates its projects is crucial to selecting new project management talent, and to make sure a new starter is not placed into a role where they will not realise their potential and the organisation will not reap the maximum amount of benefit.

We believe there are certain personal characteristics/traits that, if present in a person, will make them more likely to be effective as a project manager in a variety of organisations. Here are what we believe are a set of core personal characteristics for project managers that, put together, can comprise a profile of an effective project manager for most organisations.

1. Be an extrovert
It is commonplace for project managers to give presentations and lead work groups: after all, a project manager’s job is 90% communication. The audience for their presentations range from project teams to project sponsors and perhaps customers and/or investors. A project manager needs to be comfortable addressing any size of stakeholder and/or customer group in a wide variety of situations. An introverted person will likely have to undergo long-term training and coaching to ‘come out of their shell’ in order to be truly effective in all environments. Extroverted people tend to exhibit a natural comfort in such situations and are at an advantage.

2. Display personal courage and leadership
Next, the need to display personal courage. In many projects the project manager will need to settle disputes and difference of opinion among stakeholders. Negotiations can often be delicate, particularly at tight moments in the project’s life. The ‘right decision’ is usually not one that is favourable to all stakeholders. An effective project manager should display personal courage in all decisions made, to see them through and ensure the team continues to pull together for the benefit of the project. Maintaining respect from all stakeholders takes skill, which can be learned through experience.

3. Possess charisma
This leads us to charisma. A charismatic project manager is more likely to have others willing and wanting to follow their lead because they have faith in their leadership. More than likely the charismatic project manager is in a better position to mentor and train others.

Neither of these two core characteristics of courage or charisma are present in the core personality traits of all people, and it is important to tease out how much of these characteristics the new candidates you are interviewing possess.

4. Be an enabler with a ‘can do’ attitude
Having a consistent ‘can do’ attitude is akin to being positive at all times, and always seeing a solution to a challenge or a problem. Such an outlook can make a huge difference in the face of ‘road blocks’ when they appear. This positive attitude says a lot about the person’s character and how they will react to adverse situations.

5. Have a strong sense of teamwork
An effective project manager, while being results driven, will also have a sense of team and enablement. He or she is focused on the team and the project over and above their individual needs. The project manager is continually encouraging the team to challenge themselves and to rise to heights that may even go beyond the expectations of the project.

To be effective, the project manager should consider their long-term relationships with the project team. If he or she is totally results driven, without a sense of team and enablement, sure, their particular project may get done within the project constraints, but at what price? And what if they have another project with the same team member(s) in future?

With a sense of team and enablement, a project manager is prone to be more effective in the long term. And people will want to work with them (even more so if they are charismatic and have a ‘can do’ attitude). If your organisation’s preference is to focus on each project by project without regards for the long term, bringing in someone who is focused on ‘just getting the work done’ would be the best option, but nowadays this type of approach is rarely pursued.

In conclusion, we assert that there are five particular personal characteristics that can make a person effective as a project manager: the need to be an extrovert, to display personal courage, to possess a measure of charisma, to have a ‘can do’ attitude and to be a good team worker. When these characteristics are present, along with core project management skills such as being a good organiser, being detail-oriented, and other ‘discipline-orientated skills’, the project manager is more likely to be effective across many types of organisations and industries.

Those who make key hiring decisions for project management talent should consider appropriate assessments in addition to a person’s experience and interview them in order to gain a complete picture of potential project managers. Taking the time to select the right people can pay huge dividends.

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PM Oracles is Gareth Byatt, Gary Hamilton, Jeff Hodgkinson and Duke Okes, all experienced PMO, program, and project managers who share a common passion to help others and share knowledge about PMO, portfolio, program and project management.
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